Checklist of Items Needed

  • Invitations, stamps, reply envelopes, other inserts
  • 501(c)(3) letter, sample cover letter and any other information that HOSTS (and others) may need to ask vendors for in-kind contributions
  • Presentation materials (video or slideshow) and equipment
  • Brochures and other printed sample publications
  • Signage for party (including acknowledgements of any in-kind donations with the donor’s logos)
  • Pledge cards, baskets, pens, credit card processing equipment (computer with Internet access)
  • Refreshments, wine, etc.
  • Thank you cards, stamps, envelopes
  • Name tags for attendees
  • Sign-in sheet
  • Membership Form and Statement of Support
  • HCAO Collateral appropriate for the structure of the party
  • HCAO T-shirts and/buttons for Hosts, Staff, Volunteers (optional)